Workforce Planning

Workforce Planning for Events and Festivals

Securing a skilled and experienced team is crucial for the seamless operation and ultimate success of your event or festival. It is important to proactively address workforce requirements during the initial planning stages. Take into account necessary training and certification requirements, such as Responsible Service of Alcohol (RSA), subject to your specific event needs.

Consider these aspects in your workforce planning:

• Determine the roles that need to be filled, such as planning/coordination, food sales, drink sales, and traffic control.
• Assess the quantity of workers required for each role.
• Evaluate the appropriateness of utilising volunteers and identify the roles where they would be most effective.
• Identify the necessary training for your workforce, such as Responsible Service of Alcohol training.
• Define the required skills and knowledge for your workforce.
• Address occupational health and safety considerations.
• If children will attend, workers may need to undergo police checks.

Having a workforce recruitment and training plan in place will help to assemble the right team for your event. Reach out to your local council, as they may have programs that can assist with workforce resources, including volunteers, for your event.

Helpful links

Festival City Adelaide

• Festival Volunteer Network Info Guide.pdf

SafeWork SA

• Informing, Training & Supervising Your Team

Fair Work Ombudsman

• Small Business Guide to Fair Work

Volunteering Hub

• Major Event Workforce Management.pdf

National Event Hire Agencies

• Event Personnel Australia website
• Event Logistics website
• Spark Event Group website