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Event success hinges on meticulous planning and collaboration with stakeholders. From small street events to major festivals, organisers must navigate legal obligations, obtain permits, and ensure safety at all government levels. Early planning and consultations with stakeholders and government agencies contribute to secure, well-managed events.
Thorough planning and collaboration with various stakeholders are essential when organising an event or festival. The local council, where the event is to take place, serves as the primary government organisation to initiate contact. The size and scope of the event or festival dictate the level of detail required in the plans and the legal obligations that must be met.
Events are categorised as small, medium, or major, with small events encompassing activities like school fetes, small farmer’s markets, and street events. Medium-sized events typically include regional shows, music festivals, and similar gatherings, while major events draw large crowds requiring more intricate planning.
Event organisers must adhere to legal obligations and statutory requirements at all government levels, including Commonwealth, state, and local authorities, throughout the planning and execution of an event.
There are many things to consider when planning an event, including:
An event is more likely to be secure, well-managed, and successful when planning commences well in advance of the event date, and thorough consultations occur with all stakeholders and government agencies.
To undertake this task, a straightforward event plan may include:
Depending on the event’s size, location, or attendee profile, additional or separate documents may be necessary, such as:
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